Capture Bank Payments Automatically — ABA, Prassac & ACLEDA

Why capture bank payments automatically?

In Cambodia most counter and table payments now arrive by KHQR or bank transfer — and each one is a notification sitting in a Telegram group, not a line in your books.

Re-typing those alerts by hand is slow and easy to miss, and at month-end you can't tell which deposits matched which sales. Automatic capture reads each ABA, Prassac, or ACLEDA notification the moment it arrives and stores it as a structured bank receipt — payer, amount, currency, and timestamp intact.

From there BasilBook matches each receipt to the POS sale it paid for and posts the bank-side journal automatically, so your bank account ties out to real money instead of a guess.

Before you start

Capture works two ways — pick whichever your bank supports. You only need one.

• A Pro plan — Bank reconciliation and receipt capture are Pro features.
• A bank Telegram group — The group where your bank's bot (ABA PayWay, Prassac, ACLEDA) already posts payment alerts.
• Or a merchant webhook — If your bank or processor can POST to a URL, you can skip Telegram entirely.

Set up capture

The Telegram path is the most common — here's the one-time setup.

1. Add the BasilBook bank bot to your group — Invite @BasilBook_Bank_bot to the Telegram group where your bank posts alerts, and make it an admin (or turn Group Privacy off) so it can read messages.
2. Enable bot-to-bot mode — Bank alerts come from other bots, and Telegram bots can't read each other by default. A BasilBook operator enables Bot-to-Bot Communication Mode in BotFather once — message support and we'll switch it on.
3. Register the group in BasilBook — Open Settings → Integrations → Bank Receipt Feeds and link the group to your organization.
4. Send a test payment — Make a small KHQR payment. Within seconds the receipt appears under Reconciliation → Bank Receipts.

Prefer no Telegram? Use a direct webhook instead: POST your bank or processor's payment payload to /api/webhooks/bank/{source}/{token} and BasilBook parses and stores it the same way.

What happens after a receipt arrives

Capture is only step one — the value is what BasilBook does next.

Open Reconciliation → Bank Receipts and click Run auto-match. BasilBook pairs each receipt with the POS sale it settles by amount, currency, and time — across currencies too, using your exchange rate.

Confirm a match and BasilBook posts the bank-side journal for you: Dr Cash at Bank / Cr Cash on Hand — moving that money from the cash drawer into the bank, with no double-counted revenue. Your bank balance now ties out to receipts you can actually see.

Troubleshooting

A few things to check if receipts aren't showing up.

• No receipts appearing — Confirm the bank bot is a group admin and bot-to-bot mode is enabled — without both, Telegram hides other bots' messages from it.
• "No matches found" — Auto-match needs the POS sale recorded too. For cross-currency receipts (KHR payment, USD sale), add a rate in Settings → Exchange Rates.
• A receipt looks duplicated — Each receipt is de-duplicated by the bank's reference, so a re-forwarded alert won't double up.